e-Invoice payment is perfect for merchants who do not have an e-commerce website and prefer to send e-invoices to their customers instead of payment links.
With e-invoice payment, merchants can provide complete invoices containing product details. Customers can conveniently settle their payments by either clicking on the ‘Click here to Pay’ button or scanning a QR code.
The key difference between e-invoice payment and payment links lies in their presentation: e-invoice payment integrates the payment functionality directly into the invoice, eliminating the need for a separate payment link. This streamlines the payment process for both merchants and customers. Whereas payment links require a separate invoice upload which some companies may still prefer as part of their internal processes.
Benefits of e-invoice payment:
- Pre-set invoicing schedule
- Set invoice due date
- Set auto reminders
Create Your Customer List
To create your e-invoice you first need to create your list of customers.
Under ‘Invoice Payment,’ Customer Management’:
Create Customer. Key in details and submit.
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Go to ‘Customer List’ to access all.
From here you can edit and/or deactivate customers.
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Create Your Product List
Once the list of customers is created, you need to create your list of products for sale.
Under ‘Product Management,’ click ‘Create New Product’ and submit.
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Under ‘Product Management’, view ‘Product List’ and filter by product status – activated or deactivated.
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As per when you create a product, you can then edit and deactivate your product anytime by clicking edit.
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Status will then update in your product list.
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Once you have created your product list you can then proceed to create your invoice straight from our SwiF platform.
Go to e-Invoice Management
Create invoice and key in all details.
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Add as many items and specifics as required.
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Add discounts, shipping cost and service charges.
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Save as ‘Draft’ or ‘Submit’.
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Go to ‘Invoice Draft List’ under ‘e-Invoice Management’, review and press ‘Submit’.
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You can find all invoices submitted under ‘e-Invoice Management’, ‘Invoice List’.
From here, you are still able to cancel your invoice if it is no longer relevant.
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Once submitted your customer will receive the e-invoice by email.
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From there your customer can click on the QR code or scan to proceed to payment.
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Invoice Cancellation
In the event you need to cancel your invoice after it has gone out.
You can do so by going to your Invoice List Dashboard.
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Click cancel with the specific.
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You customer will be notified of the cancellation.
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